Someone visits your meeting, shakes a few hands, and leaves. Then what? ClubVisitors tracks every guest from first visit to dues-paying member — automatically.
Every Toastmasters club deals with this. Most don't realize how many potential members slip through the cracks.
Someone visits your meeting, seems interested, and you never hear from them again. No one captured their info or followed up.
Guest names on a napkin. An email someone meant to send. A text thread between officers. No single place to track who visited and where they are in the process.
The VP Membership is supposed to follow up, but there's no system. It's easy for life to get in the way and for guest follow-up to fall off the radar.
A simple pipeline that shows you exactly where every guest stands. No guesswork.
Guest submits the contact form or officer adds them manually
An officer has reached out via email or phone after their visit
Guest came back for a second (or third) visit — strong signal of interest
They're in! Automatically pushed to The Club Schedule as a member
Not everyone joins, and that's fine. Track it and move on
Everything you need to stop losing guests. Nothing you don't.
A simple form on your OurClub.site page captures name, email, and how they heard about you. Guests are added to your pipeline instantly.
Officers get email notifications when a new guest signs in. No more forgetting to follow up — the system nudges you at the right time.
Know when a guest comes back for a second or third meeting. Repeat visits are a strong buying signal — your officers will know who to focus on.
Add notes to any visitor record. Track what was discussed, update their status, and keep the whole officer team on the same page.
When a guest joins, push them directly into The Club Schedule as a registered member. No re-entering names and emails. One click and they're in the system.
Visitor info is only visible to club officers. Email addresses and personal details are never displayed publicly on your website.
ClubVisitors isn't a separate app to log into. It's a dedicated section inside The Club Schedule dashboard that your officers already use. One login. One place. No extra cost.
ClubVisitors is part of The Club Schedule ecosystem — the all-in-one platform built by a Toastmaster with over 11 years of experience. Scheduling, websites, and visitor tracking — all connected under one roof.
No new tools to learn. It's right where you already work.
A visitor lands on your OurClub.site page and submits the contact form with their name, email, and how they found your club.
An email notification hits your officers immediately. The guest appears in your Visitors dashboard inside The Club Schedule with a "New" status.
Update their status as you make contact. Add notes. Track return visits. When they join, push them into your member roster with one click.
ClubVisitors is coming soon as a built-in feature of The Club Schedule. Get your club set up now and you'll have visitor tracking the moment it goes live.